Published 22 Aug 2023

Top 7 GDPR Compliance Software of 2023

a locked smartphone held by a woman to ensure gdpr compliance

What is GDPR Compliance Software?

General Data Protection Regulation or GDPR compliance software is a digital tool that helps organizations improve their privacy practices and secure their stakeholders’ personal information. Consequently, it ensures compliance with the strict laws mandated by the European Union (EU). This solution is advantageous for companies that do business in the EU, with any of their member countries, or with their citizens.


Some companies justify their lack of GDPR compliance software because they don’t serve anyone in the European Union. But because we now live in a global village interconnected by technology with an extensive reach, your business might need this soon. Besides, following the gold standard for consumer information protection is advantageous for your company in many ways.

  • Ensured compliance with GDPR – The EU strictly enforces this law since its establishment in 2018. Fines are considerably high, with the maximum set at €20 million (over USD 21 million) or 4% of the company’s annual income, whichever is higher. The EU has already penalized nearly 2,000 organizations, dozens of which are well-known tech companies. Using this platform prevents your business from becoming part of that statistic.
  • Bolstered cyber-defense capabilities – Even discounting GDPR fines, data breaches are expensive. Some are caused by outright cyber attacks, amounting to trillions of dollars annually. But operational changes can also result in this problem, like the digital disruption during the COVID-19 pandemic. Digital solutions allow companies to prevent, detect and resolve any data privacy problems, saving your company a lot of money.
  • Better understanding of data – Digitized data is easier to organize, catalog, and analyze. This is crucial for two reasons. First, the software provides businesses with relevant and accurate information for better decision-making. Second, and more importantly, it assures privacy by limiting the data consented to by the end users.
  • Improved reputation – Since GDPR is the gold standard, companies that integrate the system into their operations can be certain of their cybersecurity. People trust and are loyal to brands that can assure their privacy.
  • Increased business opportunities – It’s simple: customer trust and loyalty increase your company’s revenues. But aside from that, your business becomes the first option of other potential partners worldwide when you strictly adhere to data privacy laws.

Key Features

No company can afford to be ignorant about data security and privacy laws nowadays. And if you want to be guided by best practices, GDPR compliance software is a must-have whether you work with EU citizens or not. Here are some of the features you should look for when shopping for this digital solution:

  • Centralized repository with access controls
  • Centralized dashboard
  • Data governance
  • Consent management
  • Real-time data tracking
  • Incident management
  • Alerts and notifications
  • Report generation with audit trail
  • Data portability

Selecting the Right GDPR Compliance Software

If you’re ready to integrate this application into your current system or upgrade it to measure up to current EU regulations, here’s a summary of the top picks detailed above:

GDPR Compliance Software Free Version Paid Plan Mobile App
SafetyCulture Yes $24/user/month* Yes
TrustArc No Available upon request No
OneTrust No Custom quote Yes
Crownpeak No $83/month No
HIPAA One No Available upon registration No
Perimeter 81 No $8/user/month
(plus $40 per gateway)*
Risk Cloud No Custom quote No

* billed annually


SafetyCulture staff writer

Eunice Arcilla Caburao

Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.

Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.