Published 21 Apr 2023
Task management software is a digital tool that allows individuals and teams to create, organize, track, and manage task lists, as well as assign them to team members, set deadlines, and track their progress. It’s designed to help users stay on top of their workloads and ensure that tasks are completed on time.
Free version: Available for teams of up to 10
Pricing: Premium plan $24/month (with free 30-day trial period)
Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
SafetyCulture is a free task management software that allows users to convert their daily processes into digital workflows, share and retain knowledge, shape overall operations for the better, conduct inspections, flag issues, and resolve problems together. It also offers a drag-and-drop template builder to set up task checklists and templates in minutes, add logic to help teams complete inspection tasks faster, and assign follow-ups to get the job done.
Why use MeisterTask?
MeisterTask is a simple task management software that has a simple and intuitive user interface, secure data protection, and a range of features to help teams manage their tasks more efficiently. It also offers integrations with other popular tools, allowing teams to work with the tools they need in one place.
Free version: Available
Pricing: Starts at $4.19/user/month, billed annually. Free trial available upon request.
Platforms supported: Web, iOS, and Android
Why use HubSpot?
This task management software offers a comprehensive suite of tools for marketing, sales, customer service, and operations, all in one platform. This makes it easy to manage tasks, keep track of progress, and collaborate with team members. Additionally, the platform offers free and premium plans for its other tools.
Pricing: Starts at $890/month. Demo available upon request.
Why use Zoho Projects?
Zoho Projects is a straightforward tool for task management because it enhances productivity by helping users effectively track key milestones, set dependencies, and accomplish tasks. It also provides a centralized, accessible location to manage project activities, view tasks in various styles, and send email reminders.
Pricing: Starts at $5/user/month. A 10-day free trial is available.
Why use Basecamp?
Basecamp is designed to reduce complexity and make task management more enjoyable. It makes it easy for everyone in every role to track task progress, improve team alignment, and enhance coordination. Those on the Personal plan can add up to 3 projects, making task management simple and effective.
Free version: Available for teachers and students
Pricing: Starts at $15/user/month. A 30-day free trial is available.
Why use Hitask?
Offering a wide range of features, Hitask is one of the go-to task management apps that helps you organize and categorize tasks, track time spent on tasks, assign tasks to team members, and more. It also offers mobile apps, email tasks, notifications, and other functionalities for improved collaboration and task control.
Pricing: Starts at $5/user/month. A free trial is available.
Why use Todoist?
Todoist offers features and resources to help you stay organized and productive. It has templates to let you quickly create tasks and supports integrations with other tools like Jira and Google Calendar. It also has a Getting Started Guide, Help Center, Productivity Methods + Quiz, and a blog with productivity advice.
Pricing: Starts at $4/user/month. A 30-day free trial for the Business plan is available.
Why use Airtable?
Airtable can be used by small to large teams to manage tasks and projects, unite data and workflows, create different views of information, and sync real-time data anytime, anywhere. With its free plan, Airtable is a viable option as a free task management software for small business owners.
Pricing: Starts at $10/seat/month, billed annually. A 14-day free trial is available for the Pro plan.
Why use Trello?
As a free project and task management software, Trello allows users to create project boards that can be broken down into lists and task statuses. Users can then add unlimited cards or tasks to projects tailored to their needs. With its flexible features, teams and individuals can improve task visibility and get more done.
Pricing: Starts at $5/user/month, billed annually. A 14-day free trial is available for the Premium plan.
Why use GanttPRO?
Empowering teams to save more time in task planning and management, GanttPRO is a powerful task management software with features for building Gantt charts to visualize tasks and activities against their timelines or schedules. The platform’s ready-made template also allows you to easily start your projects professionally.
Free version: None
Pricing: Starts at $7.99/user/month, billed annually. A 14-day free trial is available.
Task management software solutions may have varying strengths and core functionalities, but at their core, basic features must help individuals and organizations achieve their task management goals more efficiently.
In general, using task management software presents the following benefits and more:
Top task management software must have these functionalities:
To help you choose the best task management app for your organization, here’s a quick overview of our best 10 using this table for the comparison of free version availability, pricing of paid plans, and mobile app capability:
* billed annually
** available for teachers and students
Patricia Guevara is a content writer and researcher for SafetyCulture. With her extensive content writing and copywriting experience, she creates high-quality content across a variety of relevant topics. She aims to promote workplace safety, operational excellence, and continuous improvement in her articles. She is passionate about communicating how technology can be used to streamline work processes, empowering companies to realize their business goals.