Free APQP Checklists

In this article

• What is Advanced Product Quality Planning (APQP)?
• What are the Sections of an APQP Checklist?
• What is the Difference Between APQP and PPAP?
• 5 Common APQP Challenges and Cost-efficient Solutions
• FAQs About APQP
• Successfully Implement APQP with a Digital Tool
• Featured APQP Checklists

What is Advanced Product Quality Planning (APQP)?

Advanced Product Quality Planning (APQP) is a structured process employed when introducing a new product in the market or incorporating changes in the product after its release. This method helps detect defects during production and ensures that there is proper documentation of the processes involved when manufacturing new products.

A Cross-Functional Team (CFT) composed of engineering, manufacturing, quality, procurement, and distribution professionals performs an APQP to ensure that products meet or even exceed customer requirements. Primarily practiced in the automotive industry, it has been adopted by other manufacturing sectors such as aerospace, defense, medical, and pharmaceutical since this method is proven effective.

What are the Sections of an APQP Checklist?

An APQP checklist used for making sure that products are according to specifications before market release is outlined with the following main sections:

• Planning and Management
• Communication and Collaboration
• Product and Process Design, Development, and Validation

Other APQP checklists such as those intended for product design and development or process design and development have their own unique set of items to be checked. The following section also details different approaches to using an APQP checklist.

Creating

Creating a new APQP checklist from scratch can be a daunting task, but there are a few key things to keep in mind that can make the process much easier. First, refer to an existing APQP checklist to get an idea of what items should be included. Then, consider what specific tasks need to be completed in order to create the product or service in question and develop checkpoints for each of those tasks. Finally, create a timeline for the culmination of each task, ensuring that everything is on track for a successful launch.

Updating

Updating an existing APQP checklist is a simpler task, but equally important. To begin, review the existing checklist and identify any areas that require updates, such as changes in the product or service, modifications in company procedures, or availability of additional information. Once identified, make the necessary changes and test the checklist to ensure its accuracy.

Implementing

Implementing an APQP checklist can be achieved in various ways, depending on the company’s specific needs. Nevertheless, there are a few crucial steps that must be taken. Firstly, assign someone to be responsible for the checklist and ensure they have the authority to implement it. Next, provide training to all employees on the checklist’s contents and its usage. Lastly, put the checklist into action and track its results to ensure its effectiveness. 

By following these steps, there is an increased chance that an APQP checklist will be a valuable asset to your company.

What is the Difference Between APQP and PPAP?

PPAP, which stands for Production Part Approval Process is one of the components and output of an APQP. But what really is the main difference between the two?

APQP	PPAP
Advanced Product Quality Planning	Production Part Approval Process
What are the 5 phases of implementing APQP? Phase 1: Plan and Define Program Phase 2: Product Design and Development Verification Phase 3: Process Design and Development Verification Phase 4: Product & Process Validation and Production Feedback Phase 5: Launch, Assessment & Corrective Action	PPAP belongs to the 4th phase of APQP: Product & Process Validation and Production Feedback
APQP is a process for introducing a new product in the market or for incorporating changes in the product after its release.	The goal of PPAP is to provide evidence that the manufacturer and supplier have understood the customer’s specifications and that they can produce products that consistently meet those specifications.

APQP and PPAP both have essential importance, especially to the aerospace and automotive manufacturing industry. They help ensure that quality materials and products are created, released, and continually improved.

5 Common APQP Challenges and Cost-efficient Solutions

Manufacturing products based on APQP requirements can be challenging, but it enables Original Equipment Manufacturers (OEMs) and the entire supply chain to gain long-term, high yields. Here is how CFTs can proactively solve the 5 common challenges of advanced product quality planning:

1. IATF 16949:2016 Compliance

IATF 16949:2016 is an international standard for automotive quality management systems. Compliance with the IATF standard requires the proper documentation of processes implemented, inspections conducted, and actions taken for nonconformance. Perform regular IATF audits using a digital IATF 16949:2016 Audit Checklist to schedule routine compliance checks, assign corrective actions, and secure records in the cloud.

2. Clear Direction and Responsibilities

Management should oversee the advanced product quality planning process based on the quality policy of the company. Project managers should facilitate communication and collaboration among cross-functional teams to remove the guesswork and address unresolved issues. Take advantage of a mobile-ready APQP documents checklist to easily manage priorities and ensure the completion of all deliverables from pre-planning to production.

3. Adequate Knowledge and Resources

Engineering, manufacturing, and quality personnel should understand what APQP requirements entail and how to deliver them. Here are some of the most widely used APQP tools for designing, developing, and validating products and processes:

• • Failure Modes and Effects Analysis (FMEA) is a systematic method of anticipating potential failures in manufacturing processes and mitigating their impact on customers. In conducting Design and Process FMEAs, utilizing an easy-to-use FMEA template can help properly identify the mechanism of failure, accurately compute the Risk Priority Number (RPN), and regularly monitor corrective actions.
  • First Article Inspection (FAI) is the process of verifying design requirements of a product from the first production run, including part number accountability, materials/processes, special processes, functional tests, and design characteristics. An FAI report form converted into a SafetyCulture (formerly iAuditor) mobile app empowers quality inspectors to automatically generate a shareable report from the moment an FAI is completed.
  • Factory Acceptance Test (FAT) is used to verify that newly produced equipment works according to its construction code and customer purchase order specifications. It is performed in the manufacturing facility before delivery and installation at the customer’s site. Immediately resolve equipment nonconformities and keep the project on track and within its budget by using an intuitive FAT checklist.

4. Time Management

As a strategy for actionable data, ascertain all inspections/tests are recorded and analyzed to develop and implement corrective and preventive actions. To save time and effort, project managers should create automated workflows and easily manage reporting procedures, especially for visual inspections and risk assessments.

5. Discipline and Team Accountability

CFTs should meet on a regular basis to review APQP priorities and check the status of the entire advanced product quality planning process. Together with a record of open issues, risk and opportunity lists should also be maintained and presented to management.