Cyber Security Checklists & PDF Reports

Tool to record the status of cyber security controls to maintain a secured organization

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Published 7 Jul 2022

What is Cyber Security?

Cyber security (or information technology security) is a technological process that aims to protect systems, networks, devices, and data from unauthorized access. It is implemented in different industries to secure sensitive and confidential information such as finances, corporate processes, patient information, and government and military tactics.

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Cyber Security Steps

To help businesses improve their cyber security practices and prevent cyber-related issues from affecting daily operations, take a look at these steps:

  1. Implement access restrictions – Issuing badges, IDs, or other forms of identification is the primary step of restricting non-authorized people from accessing your organization’s site. To further protect data and other confidential information, modify access levels according to the type such as employee, third-party provider, or visitor.
  2. Specify policies and procedures Create a set of rules that clearly defines the organization’s policies and procedures when it comes to physically securing digital data. One of the things assigned personnel can do is to make sure that equipment and machines are not accessible to unauthorized people.
  3. Manage account access and passwords – Establish best practices for account administration and control the items employees are allowed to access. Manage passwords by enforcing strict rules on creating, regularly changing, and recording them. Also ensure that when staff is entering their account credentials, it is not visible to other people.
  4. Classify confidential data – Specify data that contains sensitive information and categorize them from non-sensitive ones. Encrypt the most sensitive data as a layer of protection. Create a standardized procedure for managing personal information and disposing of waste materials (especially confidential ones).
  5. Develop disaster recovery plans – Design a set of procedures that aligns all people and stakeholders in cases of disasters, emergencies, or security breaches. These procedures can include items such as a business continuity plan, a communication plan, and assigned people for different tasks.
  6. Promote security awareness – Although all the above-mentioned items are crucial in securing data, it’s always important to start by amplifying the knowledge of staff and promoting awareness. Provide training on a regular basis and educate them on how to practice security best practices on their own. 
  7. Review compliance – Finally, regularly assess the organization’s compliance with all the policies and procedures in place. Utilize cyber security checklists to confirm that everyone is on the same page and identify processes that need polishing, as well as recognize areas for improvement.

What is a Cyber Security Checklist?

A cyber security checklist is used by IT teams to record the status of cyber security controls such as policies, standards, and procedures. It helps identify and detect malicious activities such as unauthorized access and device malfunctions to prevent IT incidents in the workplace. Failure to perform regular cyber security checks can result in revenue and integrity loss, regulatory fines, or worse, business closure.

Overlooked Cyber Security Risks in the Workplace

As the organization progresses it becomes exposed to more threats, vulnerabilities, data breaches, and ransomware attacks that are often overlooked by employees. Non-compliance with regulatory cyber security checks often leads to costly expenses, data loss, penalties, and customer defection. Below are examples of cyber security risks that are easily spotted but often overlooked:

Outdated Operating Systems and Antivirus

The operating systems and antivirus software must be up to date and performing to its highest capacity to avoid extensive damage. Software and system updates are usually scheduled and automated. A notification is sent to each device within the organization, but employees tend to delay the update which can cause a bigger problem.

Unfollowed Password Policy

Allowing different employees to use another employee’s access is not a good practice. When data leakage or error happens it would be difficult to track down the root cause. Changing passwords regularly is a must for every employee to avoid issues with access and data ownership. A complex password is recommended but sometimes neglected by employees because complex passwords are harder to remember.

It is necessary to have a strong password that consists of alphanumeric and special characters with a combination of lower and upper case letters to protect your data from hackers.

Negligence in Proper Disposal of Data and Equipment

Employees’ negligence in following the Federal Trade Commission disposal rules, i.e., “proper disposal of information in consumer reports and records to protect against ‘unauthorized access to or use of the information,’” can cause penalties for your organization. Failure to regulate proper disposal procedures can lead to information leakage and unauthorized data recovery.

Lack of Cyber Security Awareness Training

Organizations should implement cyber security awareness training to keep employees up to date and knowledgeable on different forms of cyber security threats such as malware, phishing, cryptojacking, and more. Cyber attacks are designed to damage your computer systems and disrupt operations.

Lack of a Breach Response Plan

A breach response plan is important to every organization because it prepares the company for any cyber security incidents. It enables the company to respond immediately and implement corrective actions to mitigate the risks. Employees must be aware of “what to do after an incident” to avoid data breach.

Addressing these overlooked items can help eliminate cyber security threats in the organization. The use of cyber security templates can help IT professionals conduct thorough cyber security checks in the workplace. 

Technology for Conducting Effective Cyber Security Checklists

Performing regular checks is necessary to keep the organization’s systems up to date. Using pen and paper is burdensome for IT teams and can sometimes lead to missed inspections due to lack of notification. A mobile inspection app like iAuditor by SafetyCulture can help IT teams perform cyber security checks with a handheld device. iAuditor allows IT teams to schedule audits and set notifications so that no cyber risks assessment is ever missed. After an audit, IT teams can simply share cyber security reports with a tap of a finger. You can preview a sample cyber security PDF report here.

Jona Tarlengco - SafetyCulture Staff Writer

SafetyCulture Content Specialist

Jona Tarlengco

Jona Tarlengco is a content writer and researcher for SafetyCulture since 2018. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Her 5-year experience in one of the world’s leading business news organisations helps enrich the quality of the information in her work.

Jona Tarlengco is a content writer and researcher for SafetyCulture since 2018. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Her 5-year experience in one of the world’s leading business news organisations helps enrich the quality of the information in her work.