Equipment Checklist

Efficiently check the count and condition of equipment using free checklists you can use on mobile devices.

worker using equipment checklist on mobile device

Published 30 Jun 2022

What Is an Equipment Checklist?

An equipment checklist is a tool used by workers to make sure that the equipment needed to get the job done is complete and ready for use. It is generally used for the inspection, maintenance, inventory, and management of equipment in the construction, manufacturing, and retail industries. In some cases, it is used by entrepreneurs to check the count and condition of the equipment present in their small business. Using equipment checklists can help ensure workplace safety, maximize equipment lifespan, and streamline company workflows.

equipment checklist

Equipment Checklist | View Template

This article features:

Types of Equipment Checklists

Different types of equipment checklists can be categorized according to various factors such as industry standards, business needs, and user preferences. Whatever the case, it is essential that staff regularly use equipment checklists, especially in high-risk industries. To help teams get started, here are four types of equipment checklists based on purpose:

1. Equipment Inspection

This type of checklist is commonly used by construction workers to inspect the safety of equipment before using them. It often details which parts of the equipment should be checked and exactly what the operator should look out for. At-risk components should be flagged immediately to prevent the use of potentially defective equipment and avoid incidents. Download free equipment inspection forms.

2. Equipment Maintenance

This type of checklist is normally used by manufacturing technicians to perform routine maintenance tasks on any type of equipment. At first glance, equipment checklists for pre-use inspections seem the same with the ones used for equipment maintenance, but in reality, there is a significant difference. Checklists used for maintaining machinery outline specific actions that should be taken in order to ensure that a piece of equipment remains in good working condition. Download free equipment maintenance logs.

3. Equipment Inventory

This type of checklist is used in almost every industry which includes, but not limited to, transport and logistics, mining, facility management, hospitality, and retail. It is used to itemize company equipment and verify that the actual count matches records. It is also frequently used in corporations to monitor the number of office equipment they possess. For example, using conference room equipment checklists helps ensure that all appliances, materials, and fixtures needed for a scheduled function are available and ready for use.

Property Inventory Template

Property Inventory Template | View Template

4. Equipment Management

This type of checklist is typically used by office managers to keep track of the movement of equipment within  an organization. It usually contains elements about which piece of equipment will be utilized, when it will be needed, and who will be responsible for it. For example, these equipment sign-out sheets aim to reinforce the legal and compliant use of company resources and help avoid misuse, loss, and theft of company equipment.

Equipment Sign-out Sheet

Equipment Sign-out Sheet | View Template

Benefits of iAuditor Equipment Checklists

Get your team on the same paperless page, so you have the right information in your hands when you want it, wherever you want it. Every day, use free equipment checklists in iAuditor, the digital operations management platform powered by SafetyCulture. Here are the most significant benefits of using iAuditor for equipment checks:

  • Empower teams with the right tools at the right time: Once the Queensland State Emergency Service (SES) implemented iAuditor, anyone in the team can now pull out their phone and do an equipment inspection on the spot. The time saved meant that they could focus more on their most important job: saving lives.
  • Operate more efficiently and effectively than ever before: “We had the ability to take that tailored form, disseminate it across the full breadth of thousands of people, and have them personalize it to their particular job. They are just fully engaged with the process.” – Ro Lewis, Tremco Director of Health and Safety
  • See what’s occurring on the ground in real-time: “iAuditor has streamlined that [inspections and reports] so nicely, you take that software everywhere; it’s in your hand, it’s real-time data. When you’ve done your inspection, it now exists in the hands of our senior management.” – Andrew Johnston, Goldcorp Safety Officer
safetyculture content specialist shine colcol

SafetyCulture Content Specialist

Shine Colcol

Shine Colcol is a content writer and researcher for SafetyCulture since 2019, mostly covering topics about health and safety, environmental, and operations management. She is passionate in empowering teams to build a culture of continuous improvement through well-researched and engaging content. Her experience in cross-industry digital publishing helps enrich the quality of information in her articles.

Shine Colcol is a content writer and researcher for SafetyCulture since 2019, mostly covering topics about health and safety, environmental, and operations management. She is passionate in empowering teams to build a culture of continuous improvement through well-researched and engaging content. Her experience in cross-industry digital publishing helps enrich the quality of information in her articles.