Incident Management System Checklist
Respond to emergencies effectively with a digital incident management system
Respond to emergencies effectively with a digital incident management system
Published 14 Jun 2021
An incident management system is set up to help an organization and its workers react to, understand, and respond to an emergency. It combines the four factors—personnel, equipment, procedures, and communications—to help provide a better understanding of an incident and its potential causes. Data about the incident is vital in making an incident management system effective, and the persons responsible should have access to as much of this data as possible at the soonest possible time.
Use this template to help the determine the probability of an event occurring and take note of factors that led to the event. It can also be used to check for compliance with protocols and to establish the team responsible for checking these protocols. It's designed to help the established incident management teams from preliminary assessment to final audit so that no item is missed and all factors are considered.
An incident management checklist is a useful tool because it presents the detailed steps that should be taken during the management of a crisis or incident in the workplace. Even businesses that don’t deal with dangerous situations or hazardous materials are advised to have an incident management system in place because it provides a plan of action for the organization in the event of an emergency. Incident management checklists should ideally contain all as much relevant information regarding an incident as possible, including how to respond to a specific incident and how to detail the events that transpired into a cohesive report.
Creating an incident management checklist will depend on a variety of factors, not least of which, is the organization’s nature of business. Regardless of the type of work done, however, there are common steps that will help ensure an effective checklist and incident management process.
When creating the checklist, it’s important to note that it’s next to impossible to create one that will cover every situation. This is why reviewing past incidents is vital because it can provide insight on what to look out for and what other incidents can occur in the workplace. There will always be unforeseen incidents and unavoidable accidents; what’s important is that the organization create an incident management system checklist that’s flexible enough to be useful in such circumstances and can easily be revised or modified to address unexpected incidents.
The creation of an effective incident management system often involves a long list of detailed steps, especially for businesses that are involved in the handling of hazardous substances. However, the 5 simple steps below can help any organization get started on protecting their employees from workplace incidents.
As the COVID-19 global pandemic continues to affect businesses in all industries the world over, it’s important that organizations have a plan in place to address incidents and other concerns related to the virus. COVID-19 has affected different economies in unprecedented ways, and its effects have been felt—and will continue to be felt for the foreseeable future—by both businesses and consumers.
Because COVID-19 is a different kind of monster, and one that hasn’t been tamed by time and experience, organizations should have a means to address issues or concerns resulting from it. Proper communication and information dissemination is important, in light of the misinformation caused by inaccurate data and baseless information presented as facts on social media and other online channels. To help curb the spread of the virus and manage related incidents, the COVID-19 checklists below can be used to check for symptoms, monitor regular sanitation procedures, and help employees conduct self-assessments.
An incident management system should be as agile and mobile as the organization it supports, and often, paper-based workflows become more of a hindrance, especially for teams located in different geographical areas. iAuditor by SafetyCulture allows you to create incident management system checklists using a mobile and web app so data is automatically saved in the cloud and can be shared easily without leaving the app. Download iAuditor as your incident management solution so your organization can achieve the following:
Use this template to quickly gather the facts in case of an incident. Collect evidence about an incident, accident, or injury in real-time and send inspection reports to the appropriate people or teams. Conduct full investigations quickly with this incident report template.
Use this incident investigation template to help conduct a root-cause analysis following an incident or near miss at a worksite or workplace. This template can be used to help gather necessary facts and general background information of the incident immediately so no details are missed or forgotten.
