Published 17 Oct 2023
What is a Management of Change Template?
A Management of Change (MOC) template is a tool that businesses can use before implementing any significant change in their workplace. It guides safety officers in identifying potential safety and occupational risks that come with enforcing the proposed change. A comprehensive management of change template helps organizations minimize potential negative impacts, create adequate and timely measures, and establish that the proposed change is indeed worth doing.
In this article
- Why Use Management of Change Templates?
- What to Include in a Management of Change Template
- Conduct Effective MOC with a Digital Tool
- Best Management of Change (MOC) Templates
Why Use Management of Change Templates?
Management of change templates provide a standardized format and structure for documenting changes. This ensures that all necessary information is captured consistently across different types of changes. They also help organizations comply with industry requirements by following a systematic process for demonstrating due diligence.
Additionally, ready-to-use templates such as this prompt decision-makers to consider all the risks associated with any change before they are implemented.
What to Include in a Management of Change Template
Aside from the primary details like the name of the facility, location of the site, name of the change initiator, description and area of the proposed change, and targetted date and time of implementation, a good management of change template should ideally include a review of following items:
- Operating and Design
- Operating Personnel
- External Personnel
- Regulations, Standards, or Code of Practice
- Suppliers, Community, and/or Client/User
Since a management of change initiative is not limited to the above aspects, businesses can further customize their own templates according to their needs.
Conduct Effective MOC with a Digital Tool
Performing an MOC helps maintain a safe working environment and keeps businesses compliant with the law. Technology in the form of a powerful inspection app like SafetyCulture can help safety officers effectively conduct an MOC and accomplish the following:
- Organize documentation of changes and customize templates to fit business needs
- Assess risks, flag them as issues, and categorize them according to the level of priority
- Assign corrective actions with deadlines to immediately address safety risks
- Generate and export MOC reports, then share them in formats of a web link, PDF, CSV, or Word
- Leverage SafetyCulture’s Analytics to help safety officers continuously monitor safety trends across the organization
Best Management of Change (MOC) Templates
A risk assessment checklist is used whenever there is a new equipment, substance, or procedure in the workplace. It can be used during MOC to help safety officers uncover potential risks and come up with control measures that can eliminate or reduce the risks brought by changes in the workplace.
A change management template allows organizations to summarize proposed process changes and monitor them within a centralized location. Project managers, safety officers, and other supervising personnel can customize this template, also known as Management of Change (MOC) Process Template or change management plan template—to add the specific modifications in the business, ensure that they are properly documented, and justify the need for change.