Published 26 Nov 2021
An office safety checklist is a tool used to verify that companies comply with safety regulations and ensure that the office is a safe working environment. Office safety checklists generally cover the equipment, lighting, and workstations, including the most hazardous areas such as the floor, stairways, and aisles. Sometimes called an office safety inspection checklist or an office hazards checklist, it can also be used to audit workplace safety procedures, perform risk assessments, evaluate office ergonomics, conduct staff induction, and document incidents.
This office safety checklist is used for conducting office safety inspections. You can download this office safety inspection checklist as PDF but we do encourage you to use the digital version on the iAuditor mobile app to reap the full benefits of conducting office safety inspections using a powerful inspection software.
Begin your office safety inspection using this checklist by providing general information about the business then proceed with the evaluation of walking surfaces, furnitures, office equipment, shelves, cabinets, indoor air systems, copier rooms, and outdoor areas such as the parking lot. If any potential hazards are identified, the inspector can add recommendations and assign corrective actions to immediately improve the overall safety in the office premises. Preview a sample web and PDF report generated using the iAuditor mobile app.
In this article we will discuss the following:
- The most common office safety hazards
- A powerful office safety inspection tool
- Office safety checklists you can download and use right away
An effective office safety checklist will help protect office workers from hazards that can be found in offices. Here are examples of the most common office hazards that office safety checklists aim to catch:
Slips, trips, and falls
One of the reasons why offices should be kept clean and tidy is to prevent slips, trips, and falls. Keeping the floor clear of obstructions and having spills cleaned right away can help prevent incidents in the office.
Time spent sitting down, working on a desk, in front of a computer for hours on end may result in ergonomic injuries if a workstation is not ergonomic for the individual office worker. Chairs, ideally, should be adjustable and that desks and monitors are at the right height.
Indoor air quality
Indoor air quality needs to be clean and free of particles that may cause illness. Having the ventilation system regularly tested and maintained will help keep the air quality ideal.
The best office safety checklist is the one created with the office it is going to be used for in mind. iAuditor by SafetyCulture is a powerful inspection app that can help safety officers and managers create and customize office safety checklists that can be used in the office. Office safety checklists on iAuditor can be edited to fit the specific needs of every office and every inspection using the mobile app can have reports instantly submitted to quickly address safety hazards.
We have collected 10 of the best office safety checklists you can download for free, edit as you see fit, and use immediately.
Featured Office Safety Checklists
Based on the OSHA Office Safety Standards, use this office safety checklist when conducting an audit to identify hazards in the office. This OSHA safety checklist includes checking for the following items:
- General inspection
- Electrical Systems
- Material storage
Take photos of defects and damages including issues with electrical equipment. Notify your safety managers or supervisors of issues for fast resolution before more serious problems occur.
Visually inspect the physical structure and facilities of the office by using this template. Do an audit of the condition of the building main doors and entrances, stairways and ailes, floors, air and lighting systems, office tools and equipment, and bulletin boards and signs. Check emergency equipment, storage of harmful substances, and the sanitation practices in washrooms and kitchens. Check the level of security by evaluating the implementation of security and emergency procedures.
This office risk assessment template can be used to identify general at-risk activities in your office workplace and help you prioritize and implement control measures. This template includes a risk matrix to help you select the severity and likelihood of an office hazard. Click here to browse our risk assessment templates.
Office workers who spend long hours seated at a desk and working on a computer have a high-risk of acquiring ergonomic strains and other injuries. These result from repetitive movements, sitting in awkward positions, straining neck, and static postures. Use this OSHA Computer Workstation template to promote neutral postures, comfortable seating, right lighting level, and proper positioning of computer devices.
Conducting proper job orientation can help set clear expectations of job responsibilities and limitations. Use this template to confirm if onboarding topics are relevant and effectively disseminated to new hires. This includes orientation of job responsibilities, hours of work, payroll and time reports, employees’ rights, information systems, office environment and proper usage of office equipment. It also captures recommendations for safety planning.
Working with electricity, can cause serious injuries. Use this template to check if the worker complies with electrical safety measures in the worksite. Inspect electrical equipment (e.g switches, power lines, appliances, installations, wiring, cables and cords) to eliminate potential hazards. Use iAuditor to assign an action to the persons-in charge of electrical repairs and maintenance. Browse our other electrical safety inspection checklists here.
Fire extinguishers are vital in fire emergency preparedness. Regular inspections to check overall condition and maintenance tags can help ensure equipment is fully functional and up to date. With iAuditor, you can schedule your inspections monthly and easily identify and track faulty extinguishers for immediate replacement. More fire extinguisher checklists and safety tips can be found here.
First aid is given as initial treatment to office workers who suffer from injury. Adequate first aid kit supply is needed to support each employee in case of an emergency. Use this template to maintain sufficiency of first aid kit contents and to check defective items and expired solutions. Use iAuditor to capture data and assign necessary request while performing your inspection. Browse other first aid kit checklists here.
An office environment is often perceived as comfy, climate-controlled, safe and hazard-free. On the contrary, there are a lot of work-related injuries and health problems associated with office work. Constantly reporting and documenting incidents is important in reducing hazards. An Accident Injury template is used to record the information of the injured person, injury details and the root cause of the accident. Emergency services and witness statements are also recorded for detailed reporting. Browse here for more incident report templates.