Vendor Forms
Make sourcing vendors for events, products, and services easier by using a mobile app
Make sourcing vendors for events, products, and services easier by using a mobile app
Published 15 Mar 2022
A vendor form, also commonly referred to as a vendor registration form, is a document filled out by event organizers when sourcing potential vendors for a conference, convention, festival, expo, or other types of events that provide a platform for vendors to be put on display.
Businesses screening potential vendors can use this vendor registration form to collect the necessary vendor/supplier data from a prospective vendor. This form allows businesses to collect data such as:
Alternatively, a vendor form may refer to the document filled out by manufacturing or service companies when they outsource materials, goods, and services to use or integrate into their own product or service.
Depending on the nature of your business and your purpose, one type of vendor form would make sense to use over another. Below we will be discussing the three types of vendor forms and how they are used:
Vendor Registration Form
Festival, convention, and similar event organizers use vendor registration forms when selecting potential vendors. The exact template may vary, but in general, a vendor registration form records data such as the vendor’s business name and address, contact’s name and details, and the products and services they offer among others.
Vendor Evaluation Form
A vendor evaluation form, also commonly referred to as a supplier evaluation form or vendor risk assessment form, is used by businesses to assess:
The vendor evaluation form helps businesses determine the value suppliers bring by analyzing their competency, consistency, and commitment to quality among other metrics.
Vendor Payment Form
A vendor payment form is an internal document that records the payment details of a vendor or supplier so they can be paid for the products and goods they supplied and the services they rendered. Aside from the standard information such as company name, address, and contact details, it also records the remittance contact’s name and contact details, the payment type, and bank details. It also includes the name and authorized signature of the person in-charge of approving the payment.
Small manufacturers, distributors, or service providers yet to amass a big network of their own may benefit from becoming a vendor for a larger, more established company. Aside from the obvious profit, serving as a vendor can help small businesses establish their reputation and ultimately find their place in the market. Below are some of the most important parts of a vendor form, regardless of type, and how they should be completed:
When an established brand starts looking for vendors, they are likely to get plenty of propositions. A short but well-constructed business offer can help prospective vendors stand out amidst the competition.
Not all businesses invest in manufacturing plants to produce the raw materials needed for their products, or in dedicated departments to render all of their services. To compensate, businesses turn to vendors who cover their needs on the goods and services end.
Sourcing vendors can be a challenge in itself, but with the help of a versatile mobile app such as iAuditor by SafetyCulture, it can be easier. Take advantage of the following features to streamline the customization and use of your vendor forms:
Businesses working with vendors or suppliers can use this vendor payment form to collect the payment details of suppliers for processing. Specifically, this form gathers the following data:
1. Remittance contact information including supplier contact's full name
2. Payment type, bank name, bank address, and/or check remittance address.
3. Digital sign off for authorization purposes.
This vendor evaluation for, also referred to as a supplier evaluation form, is used to compare and evaluate the performance of different vendors. It is categorized according to a predefined set of organizational criteria but it is highly customizable to fit your business needs.